Effective Date: August 1, 2025
Piedmont Triad Youth Bowling Boosters Inc. (PTYBB) is a 501(c)(3) nonprofit dedicated to keeping youth bowling fun, affordable, and rewarding. We rely on the support of our community, including donors, participants, and volunteers.
This Privacy Policy explains how PTYBB collects, uses, and protects your personal information when you interact with us through our website (https://ptybb.org/), during events, through donations (e.g., GoFundMe), or when making payments for our programs and tournaments.
1. Information We Collect
We collect information necessary to fulfill our mission, process transactions, and communicate with our community. The types of information we collect include:
Category
Examples of Data Collected
Purpose of Collection
Personal & Contact Information
Name, email address, mailing address, phone number, and organization affiliation.
Communication, newsletter sign-ups, volunteer coordination, and providing tax documentation.
Transaction Information
Donation amount, payment history, tournament fees, and item purchase history.
Processing payments, managing tournament registration, and maintaining financial records.
Payment Information
Credit card number, expiration date, and security code. Note: PTYBB does not directly store sensitive payment card information. This data is securely processed by third-party payment processors.
To complete donations and purchases of services/goods.
Youth Participant Information
Participant name, age, skill level, and emergency contact information (collected from parents/guardians).
To manage enrollment in clinics, leagues, and tournaments, and ensure participant safety.
Website & Usage Data
IP address, browser type, device information, and activity on our website (collected via cookies and analytics).
To improve website functionality, analyze traffic, and enhance user experience.
2. How We Use Your Information
We use the information we collect for the following primary purposes:
- To Process and Acknowledge Donations: Including processing payments and providing tax-deductible receipts and acknowledgements.
- To Manage Events and Programs: Registering participants for tournaments, clinics, and leagues, and communicating event logistics.
- To Communicate: Responding to inquiries, sending newsletters, providing updates on PTYBB activities, and sharing news about youth bowling.
- For Internal Operations: Analyzing our programs, financial reporting, fulfilling legal and regulatory requirements, and improving our services.
3. Data Sharing and Disclosure
PTYBB does not sell, rent, or trade your personal information to any third parties. We may share your information only in the following circumstances:
- Payment Processors: We use trusted third-party services (such as GoFundMe, Stripe, PayPal, or specific tournament management payment gateways) to process payments securely. Your payment information is provided directly to these processors, and their privacy policies govern the use of that information.
- Service Providers: We may share information with vendors who perform essential functions on our behalf, such as website hosting, email communication services, and accounting. These vendors are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.
- Legal Compliance: We may disclose your information if required to do so by law, in response to a court order, or when we believe disclosure is necessary to protect the rights, property, or safety of PTYBB, its members, or others.
4. Third-Party Fundraising and Payment Platforms
When you make a donation or payment through a third-party platform (e.g., GoFundMe, a specific tournament payment link), your transaction is subject to that platform's terms and privacy policy. While PTYBB receives the funds and associated donor information (like name and email), we encourage you to review the privacy practices of those platforms before submitting information.
5. Children's Privacy
PTYBB is dedicated to serving youth bowlers. We are committed to protecting the privacy of children.
- We do not knowingly collect personal information directly from children under the age of 13 without verifiable parental consent.
- Information collected about youth participants (names, ages, etc.) is provided to us by the parent or legal guardian for the sole purpose of program registration and safety.
- If we learn we have collected personal information from a child under 13 without appropriate parental consent, we will take steps to delete that information promptly.
6. Security
We take reasonable steps to protect the information we hold from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, we cannot guarantee the absolute security of your information.
7. Your Choices and Rights
You have the right to:
- Opt-Out of Communications: You can opt-out of receiving our email newsletters by using the unsubscribe link found at the bottom of every promotional email.
- Review/Update Information: You may contact us to request access to or correction of your personal information that we maintain.
8. Contact Information
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:
Piedmont Triad Youth Bowling Boosters Inc.
Address: PO Box 2622, Thomasville, NC 27361, USA
Email: weluv2bowl@ptybb.org
Phone: 336.252.8926
